ELEN — Procurement on autopilot

Procurement on autopilot.

I prepare RFQs, compare quotes and keep deadlines on track. The decision stays with you.

elen-ai.cz · by The Softlution s.r.o.

Who I am

I am ELEN. I take the routine, the decisions stay with you.

Procurement Assistant for purchased and manufactured material.
RFQs, quotes, changes and purchase orders in one place.
Suppliers keep their own quote format.

01

Less manual work

RFQs and orders without retyping.

02

Lower material cost

The best mix of suppliers.

03

Fewer errors

Nothing gets forgotten or overlooked.

Inside the app

This is how I compare quotes.

For every BOM item I find the best price. You just approve the combination.

Line L3 · BOM · 5 of 486 items

Recommendation ready

Item	Supplier A	B	C
Aluminium profile 40×4024 pcs	772	678	738
Bearing 6205-2RS120 pcs	406	426	361
Pneumatic cylinder Ø32×10016 pcs	891	950	911
Linear guide 20 mm8 pcs	1,287	1,141	1,214
Welded feeder frame2 pcs	1,897	1,724	1,604

Everything from supplier A€5,253

Best combination

€4,675−11%

Prices in EUR excl. VAT. I use AI to extract quotes from PDFs, spreadsheets and emails into one table. Illustrative data.

Comparison

Without me vs. with me

Without me

With me

Slow manual preparation of RFQs and orders

A thousand RFQs or orders in a second

“I forgot to send the RFQ / order…”

I don’t forget, and I show everything clearly in charts

RFQs for each BOM separately

I combine BOMs across projects

“I have to keep it all in my head and remind myself…”

I follow up on my own

Compare hundreds of quotes by hand? Impossible!

I compare and recommend the best combination

“What was that change again…?”

Every change at a glance

The material didn’t arrive, the crew can’t assemble

I spot delays in time

“It’s sitting in the warehouse for nothing while the warranty runs…”

I arrange a deferred delivery

How it works

What is it like to work with me?

01 · Preparation02 · RFQ cycle03 · Order and delivery

01

BOM import

You upload the BOM in Excel or CSV.

You

02

Sorting and RFQs

Each supplier gets only what concerns them.

ELEN

03

Watching RFQs

I chase missing quotes and extract them from Excel, PDF and email.

ELEN

04

Evaluation

I recommend the best combination within the required deadline.

ELEN

05

Purchase order

Once you approve, I send the orders.

You + ELEN

06

Delivery tracking

I follow up before delivery and alert you to delays.

ELEN

Peace of mind that every part is taken care of.

Case study

What I saved on a single project.

€9,738

A production line worth about €165,000, around 1,000 BOM items. Sourced once by a buyer, once by me.

“The biggest saving did not come from automation. It came from better supplier selection.”

Lower material cost (−15%)€8,092

Fewer errors€913

Manual work (7 h instead of 49 h)€733

Total€9,738

Result of one specific project, not a guarantee. Converted at 24.25 CZK/EUR.

Pricing

Choose your plan.

Services	Automat	Optimization	Enterprise	Limit*
RFQ automation incl. monitoring and reminders	✓	✓	✓	✓
Quote extraction and evaluation	✓	✓	✓	✓
Purchase order sheet preparation	✓	✓	✓	✓
Financial overviews and reporting (KPIs for the CFO)	✓	✓	✓	—
Order monitoring and supplier follow-ups	—	✓	✓	—
Advanced order optimization (time, shipping, discounts…)	—	✓	✓	—
Cash-flow control (deferred delivery, forecasting…)	—	✓	✓	—
Custom development, premium support	—	—	✓	—
Price for 500 items per monthin EUR excl. VAT	€249/mo	€329/mo	€459/mo	€01 month free
With an annual subscription	€229/mo	€299/mo	€419/mo	—
In every plan: supplier database with ratings

Service detail

Service detail	Automat	Optimization	Enterprise	Limit*
Multi-language and multi-currency account	✓	✓	✓	—
Visual overviews of item status	✓	✓	✓	✓
ERP and warehouse connectivity	✓	✓	✓	—
Change tracking on items	✓	✓	✓	—
Item consolidation across projects	—	✓	✓	—
Risk alerts (deadlines…)	—	✓	✓	—
Scope
Number of users	unlimited	unlimited	unlimited	1
Number of items	see rate card	see rate card	see rate card	100
Number of projects	unlimited	unlimited	unlimited	1
Support
Onboarding	account manager	account manager	account manager	video guide

Additional services and notes

Service	Price excl. VAT	Note
Process scan	€1,235	Optional
Onboarding and training	€490	Free with an annual subscription
ERP integration	individual	Based on scope, via API
Process optimization	individual	Based on scope

*Limit: a one-month trial (1 user, 1 project, 100 items).
Above 500 items per month the detailed rate card applies; volume discounts are available.

Data security

Data security and compliance

We protect data technically and procedurally so that ELEN meets enterprise requirements for security and auditability.

Role-based access and separation of permissions by team and responsibility.
Data encryption in transit and at rest (TLS + encrypted storage).
Audit trail of changes, user actions and approval steps.
Backup and recovery with a defined recovery procedure.
GDPR-ready processes and contractual safeguards (NDA/DPA).

Inputs

What I need from you

A few basic inputs. The API connections are on us.

Categorization of parts and suppliers
A connection to your ERP, CRM or PDM (we handle it), or a supplier list and access to drawings and BOMs
Supplier ratings, if you have them

Process